Privacy Policy

Effective Date: 02/02/2026

Green Bay United Gryphons Hockey ("GBU," "we," "our," or "us") is committed to protecting the privacy of our players, families, volunteers, and website visitors. This Privacy Policy explains how we collect, use, store, and protect personal information when you interact with our website, register for programs, participate in events, or communicate with our organization.

This policy is intended to comply with applicable United States and Wisconsin privacy and youth‑protection laws, including requirements related to the handling of minor information, consumer protection, and secure recordkeeping.

1. Information We Collect

We may collect the following types of information:

Personal Information

• Player and parent/guardian names

• Email addresses and phone numbers

• Mailing addresses

• Birthdates and age divisions

• Emergency contact information

• Medical or safety information voluntarily provided for participation

• Payment and billing details related to registrations or team fees

Non‑Personal Information

• Browser type and device information

• Pages visited on our website

• General location data (such as city or region)

• Cookies and analytics data used to improve website performance

2. How We Use Information

We use collected information to:

• Register players and manage team rosters

• Communicate about schedules, events, and updates

• Process payments and maintain financial records

• Ensure player safety and emergency preparedness

• Improve our website, programs, and services

• Meet league, governing body, insurance, or legal requirements

We do not sell or rent personal information to third parties.

3. Sharing of Information

We may share information only when necessary with:

• League or governing organizations for eligibility and roster verification

• Tournament hosts or partner associations when required for participation

• Payment processors to securely complete transactions

• Volunteers, coaches, or team staff who require access for team operations

• Insurance providers in the event of an incident or claim

• Legal authorities if required by law or to protect participant safety

All partners are expected to maintain appropriate confidentiality and security standards consistent with Wisconsin consumer protection expectations.

4. Cookies and Website Tracking

Our website may use cookies or similar technologies to:

• Remember user preferences

• Analyze website traffic and performance

• Improve user experience

You may disable cookies through your browser settings, though some website features may not function properly.

5. Data Security

We take reasonable administrative, technical, and physical measures to safeguard personal information from loss, misuse, or unauthorized access, consistent with generally accepted U.S. and Wisconsin data‑security practices for youth sports organizations. While we strive to protect your data, no online system can be guaranteed 100% secure.

6. Children’s Privacy and Parental Rights

Because our organization serves youth athletes, much of the information we collect relates to minors and is provided by parents or legal guardians. We only collect information necessary for participation, safety, and communication.

Parents or guardians may:

• Request review of their child’s personal information

• Request corrections or deletion where legally permitted

• Withdraw consent for non‑essential communications or media use

These rights are provided consistent with applicable U.S. child privacy standards and Wisconsin youth‑protection expectations.

7. Photo, Video, and Media Consent

Participation in Green Bay United Gryphons Hockey events may involve photography, video recording, livestreaming, or other media capture for purposes including:

• Team promotion and social media

• Website content and program materials

• Yearbooks, highlight videos, or fundraising campaigns

By registering a player, a parent or guardian grants permission for reasonable use of images or recordings that do not disclose sensitive personal information.

Parents/guardians may request removal of specific images or opt out of future media use by contacting us. We will honor reasonable requests consistent with team recordkeeping, journalism, and archival needs.

8. Third‑Party Links

Our website may contain links to external sites such as league pages, sponsors, or registration platforms. We are not responsible for the privacy practices of those third‑party websites. Please review their policies separately.

9. Data Retention

We retain personal information only as long as necessary to:

• Support active participation in our program

• Maintain historical team or financial records

• Comply with legal, tax, insurance, or governing body obligations under Wisconsin and U.S. law

When information is no longer required, we take reasonable steps to securely delete or anonymize it.

10. Your Privacy Rights

Parents, guardians, and participants may:

• Request access to personal information we hold

• Ask for corrections to inaccurate information

• Request deletion where legally permitted

• Opt out of non‑essential communications or media use

Requests may be submitted using the contact information below. We will respond within a reasonable timeframe consistent with applicable law.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date. Continued use of our website or participation in our programs indicates acceptance of the updated policy.

12. Contact Us

If you have questions about this Privacy Policy or how your information is handled, please contact:

Green Bay United Gryphons Hockey
Email: GBUGryphonsHockey@gmail.com
Phone: (920) 327-1674
Mailing Address: 1640 Fernando Dr, Ashwaubenon, WI 54115 

Thank you for supporting Green Bay United Gryphons Hockey and helping us provide a safe, respectful, and secure environment for our athletes and families.